Guidelines and Timelines
The show curator or curators will keep the Show coordinator
informed of the progress of the show duties.
Two Months prior to Show (May be done sooner than 2 months
Show Dates and Reception Date.
- Determine Show Theme and Title
- Describe show theme for members and
limitations of show, if any.
Call For Art and send information to Website Manager and Show Coordinator for
publication and to email to members-Post Call for Art on Facebook.
a weekly Call for Art to Alpine Avalanche for Rockslides
Poster for Call for Art—May be black and white to save on expenses.
At Least One Month prior to Show
- Build Postcard/Ad. One ad can be published in one paper- the
week of the reception or show – the curator can decide which paper will
be the most effective publicity choice.
postcards printed at either Printco or SRSU print shop. If the postcard is built soon enough, we can
get them printed through an online company for less (a lot less!) so the sooner
a card is built, the better.—It takes 3 weeks for postcards to arrive from
online company but the cost savings are worth it!
Two weeks prior to the delivery of artwork/start of show:
mailing labels-get postcard stamps if indicated
postcards or give to show members to mail as indicated
email reminder to group for Call for Art
entry as reminder to public for Call for Art
One week prior to show:
Ad to selected paper and send announcement to Rockslides (Alpine Avalanche)
Receive work on selected dates.
- Entry form to be filled out for each
entry/artist. Any fee collected at this
time should be annotated on the entry form to give credit for payment.
forms are used to create tags for artwork and to collect contact information on
Set up / hang show on selected date. Coordinate with Gallery Director to ensure there
are no issues of display needs.
date of hanging the show, enter artwork into inventory and print tags for
artwork in addition to arranging and hanging of the artwork.
At end of show:
- One week prior to end of show: Send notice via email to entrants to pick up
day prior to end of show: Send repeat
notice to pick up artwork.
down show on appointed date/call any artists who have not picked up work.
for any sold pieces not previously picked up to be delivered to the buyer. Details of shipping can be arranged at this
should be a group effort. The BBAC and
GOTS group will help with that.